NEWS AND NOTES NEWS AND NOTES
AIP Copyright Law Policies The American Institute of Physics (AIP) has established a series of new publishing policies and procedures for its research journals in anticipation of the copyright-law revision that becomes effective on January 1, 1978. Included in the AIP actions are provisions for copyright transfer from authors to AIP, participation in organization of the Copyright Clearance Center (CCC), establishment of fees for permission to copy articles, and the granting of special rights to abstracting and indexing services. To ensure the professional and financial viability of its publication program and to enable AIP to effect the broadest dissemination of its published material, AIP will ask all authors for formal transfer of their copyrights (to the extent transferable) effective when their articles are accepted for publication. The transfer agreement rese-ves for authors the right to reuse their own articles in future works, as well as additional rights. Such copyright transfer will permit AIP to continue its current publication and marketing operations of journal issues and articles under the new law. A transfer form will be printed in the first issue of each volume of all AIP journals. It is intended to be photocopied and used by authors submitting articles. In addition, the inside cover of each journal issue will carry the usual information for authors and readers and a new copyright statement relating to fair use in teaching and research, permission to quote, use of figures and tables, and licensing for republication. Abstracting and indexing services are granted royalty-free permission to copy author names, article titles, and article abstracts as they appear in that journal issue. Particularly because the new copyright law places increased restrictions on photocopying done at commercial institutions, AIP encouraged the establishment of the CCC. Incorporated in July by a group of technical, scientific, and medical publishers, the CCC will serve as a clearinghouse for the collection and payment of permission-to-copy fees and will help thereby to ensure copyright protection of articles. The CCC will help compensate for the erosion of journal subscriptions brought about through extensive photocopying by providing a mechanism for recovery of certain publishing costs. Centralization in an organization such as CCC will relieve libraries and others of substantial adminstrative and financial burdens. CCC will perform a valuable service for users that make photocopies by greatly facilitating their compliance with the copyright law without substantial record keeping. Further, the expected CCC handling charge of 25 cents per article is very low compared to the cost that would be incurred if individual users performed the same functions themselves. Successful operation of CCC will require publishers such as AIP to include on the first page of each article a standardized code that identifies the article and publisher and states the fee charged for permission to copy. A copying organization, such as a library, would retain an additional copy of the coded first page of a copied article, enter the organization’s identification and number of copies made, and submit such first pages to CCC either with payment or for periodic billing. AIP is pointing out, however, that nonappearance of permission-to-copy information on an article’s first page implies only that AIP has not obtained copyright transfer. 250
For permission to copy AIP articles published between January 1, 1973 and December 31, 1977, the fee (called the copying fee) will be 25 cents per article. For articles published beginning January 1, 1978, the fee will vary according to a schedule with a minimum of $1 per article. These fees are determined by AIP publishing costs. Duplication expenses are to be borne by the copier. These policy changes are in keeping with AIP’s chartered purpose of advancing and diffusing the knowledge of physics. AIP fulfills its purposes, in part, through book and journal publications, translations of foreign journals, and republication (reprints, microforms, and computer tapes). After careful evaluation of the impact of the new copyright law, AIP is instituting these policies to protect its ability to continue the broad dissemination of physics information. As a not-for-profit publisher, AIP had developed its publishing operation into both a user- and a producer-supported system. Scientific publishing plays a central part in the progress of science, and AIPs role is much more extensive than simply arranging to print and distribute submitted manuscripts. Significant costs are involved, for example, in maintaining a substantial manuscript-refereeing apparatus. The institution of permission-to-copy fees is a step in the direction of reducing the impact of systematic copying on the economic viability of the system and can contribute to AIP‘s efforts in making its journal literature as accessible as possible. CAS/EPA Contract The U S . Environmental Protection Agency has contracted with the American Chemical Society’s Chemical Abstracts Service for technical and data processing support in preparing an inventory of chemical substances manufactured, imported, or processed for commericial purposes in the U S . EPA is required to compile and publish such an inventory under the Toxic Substances Control Act. The $41 3,000 contract calls for Chemical Abstracts Service to process the reports submitted by manufacturers for the inventory and resolve questions concerning the identity of the substances reported, create for EPA a computer database that links names, CAS Registry Numbers, and molecular formulas of the substances reported with the names and addresses of the manufacturers and any other information that EPA may require manufacturers to provide for the inventory, and prepare an inventory list of the substances for publication. EPA earlier called upon CAS to compile a candidate list of 33,000 substances that the agency is circulating of manufacturers as an aid in identifying and reporting substances for the inventory. Chemical Abstracts Service in Japan The American Chemical Society has concluded an agreement with the Japan Association of International Chemical Information (JAICI) under which the Japanese organization will take over the marketing and distribution of Chemical Abstracts Service publications, microfilm services, and computer-readable information files in Japan. The agreement also permits JAICI to develop publications and services of its own from the CAS database for use in Japan. Responsibility for marketing CAS publications and services will be transferred to JAICI in two steps. JAICI will immediately take over the marketing and distribution of CAS computer-readable of files and related materials in Japan, and CAS will assist the Japanese organization in developing in-
Journal of Chemical Information and Computer Sciences, Vol. 17, No. 4, 1977
NEWSAND NOTES formation services for the Japanese chemical community from the CAS database. Once JAICI has established the ability to develop and provide services of its own and gained sufficient user support for these services, it will assume full and exclusive responsibility for marketing and distributing all CAS publications files and other materials in Japan. The agreement with JAICI is similar to early American Chemical Society agreements with the Chemical Society in the United Kingdom and Gesellschaft Deutscher Chemiker in West Germany. These agreements subsequently were renegotiated to enable the Chemical Society and Internationale Dokumentations-gesellschaft fuer Chemie, which succeeded Gesellschaft Deutscher Chemiker as the party to the West German agreement, to share more fully in both the production and use of the CAS database. ACS and JAICI expect the present agreement to lead to similar participation by JAICI.
International CODEN Directory Chemical Abstracts Service,which took over responsibility for assigning and disseminating CODEN from the American Society for Testing and Materials at the beginning of 1975, now publishes the International CODEN Directory, an index to all CODEN assigned since the introduction of the sixcharacter codes for publication titles in 1954. The directory, which is issued on 24X microfiche and distributed through a license-to-copy, contains alphabetically ordered listings by CODEN and by title of all publications to which CODEN have been assigned-about 145,000 publications to date-and a keyword-out-of-context index to the titles. The directory is republished at the beginning of each calendar year and updated at midyear through a microfiche supplement. The license-to-copy fee for the directory and supplement is $300 per year. For additional information, write the Marketing Department, Chemical Abstracts Service, P.O. Box 3012, Columbus, Ohio 43210. Standard Codes for Country Names An updated version of cooperatively developed standard codes for country names is now available from the National Bureau of Standards (NBS) for use by organizations that need to code countries in their information systems. The codes, initially developed by member nations of the international Organization for Standardization (ISO), were approved as an International Standard in 1974 (IS0 Standard 3166) and as American National Standard 239.27 in 1976. They have also been approved for Federal Government use in applications involving international data. In the revised edition-NBS Special Publication LC 1067- 1-both two- and three-letter codes are provided, with the two-letter code suggested for general purpose use. The
names of the countries are the official designations of the U.S. Board of Geographic Names and the United Nations. Copies of the revised edition of the standard country name codes may be obtained from the NBS Office of Technical Publications, Washington, D.C. 20234. Refer to NBS Special Publication LC 1067-1, dated July 1977. Benjamin Franklin Colloquium on Information Science The Executive Board of the Colloquium on Information Retrieval, Inc. (CIR), announces the establishment of a new series of programs entitled the Benjamin Franklin Colloquium on Information Science. This series will consist of an annual professional development program for members of the broadly based, still new, and not yet completely defined field of information science. The format will normally involve an address by an invited speaker of distinction in his field, followed by a series of workshops or discussion groups in which both the audience and the speaker participate. The Colloquium will not sponsor commercial exhibits or elaborate social functions. Thus, it is returning to the original purpose of the meetings begun in 1964 by its parent organization. The tentative plan adopted by the Board for the first five years is expected to include programs on: the implication to the design of future information systems; the impact of ultra-miniaturization and consequent cost reduction of electronic components and memories on the future design of information systems; the use or lack of use of information science in the delivery of social services; the crisis in routine communication; the use and potential use of information science in professional education for all professions. Marketing Course A five-day intensive course on practical applications of marketing techniques to library and information services, cosponsored by the Corporation of Professional Librarians of Quebec, the Faculty of Management of McGill University, and the Graduate School of Library Science of McGill University, will be held in Montreal, January 9-13, 1978. The course is open to all professionals interested in applying modern marketing techniques to library and information services. The program will include classes on the theory of social marketing and how it applies to libraries, small group discussions of relevant case studies, guest lectures on the marketing programs of three library-related organizations, and project teams to develop sample marketing plans for specific services. The cost, excluding accommodation, is $295.00 including four lunches. For further information, contact: Professor Vivian Sessions, Director, Graduate School of Library Science of McGill University, 3459 McTavish St., Montreal, H3A, 1Y 1, Canada.
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